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Travel Resource Series: Part 3 – Organizing Your Trip – Apps & Websites

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Erin Miller
Erin Miller's image

Erin Miller

Content Contributor

188 Published Articles

Countries Visited: 26U.S. States Visited: 28

An experienced points hacker, Erin is Alex’s partner-in-crime and contributes to Upgraded Points with in-depth guides and relationship management. Erin’s work has been cited in multiple major publicat...
Edited by: Keri Stooksbury
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Keri Stooksbury

Editor-in-Chief

35 Published Articles 3211 Edited Articles

Countries Visited: 47U.S. States Visited: 28

With years of experience in corporate marketing and as the executive director of the American Chamber of Commerce in Qatar, Keri is now editor-in-chief at UP, overseeing daily content operations and r...

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    Hey Y’all! Welcome back to our UP Series – An Extensive Guide to Travel Resources! For our third installment, we’ll be discussing some great resources to help you out with organization.

    Now, while some of you may already consider trip planning an exercise in organization, there’s a whole other post coming up in the near future for those kinds of resources (so stay tuned)!

    Here we’ll talk about resources that help you pack, sort through your itinerary, and keep track of reservations, tickets, and schedules. If we’ve missed one of your favorite organizing hacks, let us know!

    (FREE)

    aggregated travel information

    Let’s just get this out of the way right now – The Basetrip is an absolute GEM of a travel resource and can be your one-stop shop for TONS of pertinent travel information on over 230 countries around the world.

    This site has answers to so many of your questions, including those you didn’t even think to ask!

    First, there are basics like exact geographic location, official language, time zone, travel advice by the U.S. Department of State, and weather averages by month.

    What about financial information? You got it: local currency, exchange rates, cost of living (think meals out, bottled water, groceries, apartment rent, gym memberships, etc. compared to your home country), credit and debit card information, ATMs, and tipping recommendations.

    What about communicating? The Basetrip has details on internet speeds, mobile phones, and data plans, as well as dialing codes. Worried about health and safety? Learn everything you need to know about necessary vaccinations, travel advisories, crime rates, emergency numbers, and embassy locations.

    How will you get around? Learn about transportation options including getting a driver’s license or renting a car.

    The Basetrip also provides “traveler tips” from the local community, and this section is growing with the website’s popularity.

    While only available as a website at this time, we can only hope an app is in the works! Simply stated, you’ve GOT to add The Basetrip to your resource arsenal.

    Hot Tip: The Basetrip has just added “Cities” to its arsenal.  Search over 650 cities for more precise information on where you’re headed! Plus, if you’re not sure when to travel, Flight & Accommodation cards can help by providing average prices over the next 12 months! 

    The Basetrip is no longer publicly available.


    (FREE; Evernote Premium $$7.99 per month, Evernote Business $149 per user/year)

    productivity/organization app

    Platforms: iOS, Android, Web

    While Evernote isn’t technically travel oriented, it can sure be a big help!

    Think of Evernote as one big inbox for your life… with great filters. Evernote is basically a place to store any type of information from almost anywhere and then organize it.

    Users can “take notes” from a variety of sources including: typed notes, handwritten notes, photos, sketches, PDFs, websites, audio clips, videos… the list goes on and on. Those notes are then organized into categories or “notebooks.” Users can make to-do lists, organize bills, scratch down random thoughts, or finally make that list of the best happy hour spots and attach their respective menus. The possibilities are really endless!

    With Evernote, users can sync their notes across all devices, making it easy to keep track of lists and collections. Evernote also enables sharing notes with others. Need reminders? No problem, you can set alerts in Evernote to keep you on top of your game. It’s true, Evernote organizes everything!

    Hot Tip: Evernote Premium adds 10GB of new uploads per month, customer support via live chat, search capability within PDFs/MS Office docs, PDF annotation, scanning and digitizing business cards, browsing the history of your notes, and more. Students receive 50% off an annual membership to Evernote Premium.


    (FREE; Kayak Pro $0.99)

    travel organization/itinerary management app

    Platforms: iOS, Android, Web

    Part of Kayak’s main app includes a platform called Trips, which acts much like the other itinerary management apps out there to keep all your pertinent travel information together.

    With Trips, you can forward your booking confirmations to trips@kayak.com, where your itinerary is managed for you in a nice timeline format with maps and important info all on one screen. Trips can give other people access to your travel plans through sharing options, link to your calendar app for consistency in planning, and send SMS and email flight alerts.

    Since Trips is already incorporated into the Kayak app, some users opt for this route. This lets you search for flights and hotels, save results, track pricing, get price alerts, review a pricing forecast, and manage your itinerary all in one place.


    (Cost: $2.99)

    mobile packing assistance/list builder app

    Platforms: iOS, Android

    This app is pretty much everything you ever wanted if you’re a list maker. It’s also everything you didn’t know you needed if you’re a consistent forgetter!

    Packing Pro helps travelers get organized by making lists of what they need to pack.

    From templates and suggestions to customizable designs, Packing Pro has options for every type of traveler. Users are allowed an unlimited number of packing lists of an unlimited length (this could get dangerous!). You can even add images, alerts, and mark “need to buy” items. It also has iCloud support and the ability to share your lists via email, AirDrop, Dropbox, etc. You can even export and edit your lists with Excel, Numbers, or Google Docs.

    If you’re the type that physically needs to cross things off, you can send directly to a printer to get that list on paper. Need more? If you aren’t picky, the Packing List Assistant will take your parameters (number of people, destination, weather, etc.) and automatically create lists for you. You can also add to-do lists for pre-, mid-, and post-trip.

    With Packing Pro, we’re pretty sure you won’t forget anything ever again!

    Hot Tip:  If you’re overwhelmed with this app, QuinScape (the company behind it) has a great YouTube video tutorial explaining how it works!


    (FREE; PackPoint Premium $2.99)

    mobile packing assistance and list builder app

    Platforms: iOS, Android

    PackPoint’s purpose is to really take the guesswork out of packing.

    The app pretty much tells you what to pack based on how long you’re traveling, where you’re going, the weather when you get there, and any activities you have planned (which you choose from a pre-defined list in the free app).

    With PackPoint Premium, users can connect to TripIt, share your lists across devices with Evernote, and add customizable packing items/activities. If you don’t want to pay for premium, the basic app is likely a bit better for those who don’t want too much detail.


    ($1.99)

    mobile packing assistance app

    Platforms: iOS

    Yet another app to help you pack, Travel List seems to have fewer bells and whistles.

    You can do many of the same things as with Packing Pro and PackPoint: create customizable packing lists, sync across your devices, share with other people, and create alerts/reminders. One nice component is their calendar view, which gives a different type of visualization that some people really prefer.

    And hey, this one’s compatible with Apple Watch, which is a must for some users.


    (FREE)

    itinerary management app

    Platforms: iOS (incl Apple watch), Android (incl Android Wear), Web

    Tripcase is a fantastic little app for frequent flyers and business travelers that gives users one single place to manage and organize all their trips.

    Users download the app and start compiling their itineraries via 3 options.

    1) If you’ve booked with an integrated affiliate (including over 40 airlines), congrats! Your work is already done, and the confirmation info instantly appears in the app.

    2) Forward any confirmation emails about flights, hotels, and rental cars to trips@tripcase.com. TripCase automatically adds these details to your itinerary.

    3) Add your own trip details within the app or website.

    Other cool features?

    You can share your trip with family/friends and TripCase will keep them updated for you, including when flights land. TripCase also sends alerts when flight information changes, helps you find alternate flights if needed, reminds you of hotel check-out times, and allows you to quickly access maps to your destinations or request an Uber.

    There’s also a Tripfeed with useful travel messages to advise users on certain aspects of their trip, including maps of airports, photos of your hotel, or even little nudges to post to your favorite social media outlets.

    TripCase also reportedly integrates well with corporate travel systems like Sabre. What’s not to love?

    Hot Tip: We’re hearing Tripcase now includes Alexa skills!

    Hot Tip: For an extra $5.99, users can download Business Travel Expense, an add-on that allows for integration of a receipt feature. Users can organize receipts, rest easy knowing they’re stored on the cloud, and even send receipts in PDF form via email.


    (FREE; TripIt Pro $49/year)

    travel organization/itinerary management

    Platforms: iOS (incl Apple watch), Android (incl Android Wear), Blackberry, Windows Phone, Web

    Chances are if you travel a lot you’ve heard of TripIt by now.

    It’s likely the most popular app on the market for travel organization.

    When users sign up and allow TripIt access to their email, TripIt automatically imports information related to flights, hotels, rental cars, and other booking companies (think concert tickets from StubHub, dinner reservations from OpenTable, etc.).

    Alternatively, if you don’t want TripIt to scan your email, you can always forward your emails to plans@tripit.com or manually input all the information into the system. TripIt then creates an itinerary in an easy-to-read format, including items like directions between airports, rental car pickup, and hotel details.

    TripIt also allows for calendar syncing and makes it easy to send your travel info to family/friends by sharing via text, Evernote, LinkedIn, Slack, or WhatsApp.

    With TripIt Pro, users get real-time flight alerts, help to find alternative flights, fare refund notifications, seat tracker, integration with LoungeBuddy, reward program points tracking, and the ability to save money with VIP benefits.

    Hot Tip: TripIt also offers 2 other products: TripIt for Teams and TripIt for TMCs.

    Hot Tip: TripIt produces a great little blog full of travel tips, posts on news and culture, etc. You can find it here.


    (FREE)

    web itinerary management, social trip planner

    Platforms: iOS, Android, Web

    TripSee claims to be “the easiest way to plan your next adventure.”

    While we love the predictive planning aspect (just input your destination and TripSee provides you a list of popular things to see and do), this app falls under organization for its itinerary management capabilities.

    TripSee is another app that incorporates email parsing into the mix, allowing users to email their reservations for flights and hotels to trips@tripsee.travel. For the activities portion, users choose a suggested or customized activity, then simply click “Add To Trip” and watch their days fill up.

    Users can view their full itinerary in a list format, or use the more exciting map format! The map has enumerated pins corresponding to the time order in which your activities will take place, allowing you to “connect-the-dots” between them. You can easily swap activities to different days to cluster them for maximum efficiency.

    The social aspect comes into play with the ability to add more than one planner to a trip, essentially allowing a family or group of friends to plan a trip together while viewing all itinerary pieces in one place. Itineraries can also be posted to social media, and users can peruse popular trips compiled by other TripSee travelers.


    (FREE; Worldmate Gold $3.99)

    itinerary management, social trip planner

    We’re listing Worldmate here because previously, you couldn’t find a “Top Travel Apps” list that didn’t include this one.

    However, this is what Worldmate Customer Care currently has to say: “As of January 1st, we no longer offer new Gold memberships, hotel and car bookings in the app. On March 31st, WorldMate will be removed from the stores. Thank you for sharing this journey with us. We wish you successful travels ahead.”

    This app is no longer available. Sad news, as we know many travelers truly valued this app!


    Need more nifty resources in your life? Check out our entire series here.

    Frequently Asked Questions

    What are the best apps for organizing your travels?

    Some of our favorite apps for organizing your trips are:

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    About Erin Miller

    An experienced points hacker, Erin is Alex’s partner-in-crime and contributes to Upgraded Points with in-depth guides and relationship management. Erin’s work has been cited in multiple major publications.

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